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PRIVACY POLICY

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Personal Information Protection Policy

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Privacy Mark
This information has been obtained.

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Personal Information Protection Policy

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IM Co., Ltd. strives daily to earn the trust of its customers and be recognized as a valuable and preferred company by handling personal information handled in system development operations in accordance with the following policy.

1. We will appropriately acquire, use, and provide personal information, and will not handle personal information beyond the scope necessary to achieve the purpose of use.

   Also, please tell me what kind of allowances are provided.
2. We prevent and correct leaks, loss, or damage of personal information.
3. We will respond to complaints and inquiries from the individual concerned courteously and promptly.
4. We comply with laws, national guidelines, and other norms regarding the handling of personal information.
5. We will continuously improve our personal information protection management system.

Established on December 17, 2004
Revised on November 1, 2007
Revised on August 1, 2020
Revised on August 1, 2020

IM Co., Ltd. Representative Director: Renya Kikuchi

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About the Handling of Personal Information

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■ Purpose of Use of Personal Information

The purposes for which we will use the personal information you provide are as follows:

1. Purpose of use of retained personal data
   • Personal information (subject to disclosure) of those who apply for employment selection at our company or who wish to receive information about our recruitment.
     • This information will be used for the purpose of selecting applicants for employment.
     • This information will be used for contacting successful applicants.
   • Personal information of job applicants provided by recruitment agencies (subject to disclosure)
     • This information will be used for the purpose of selecting applicants for employment.
     • This information will be used for contacting successful applicants.
   • Personal information regarding client representatives (information subject to disclosure)
     It will be used for the fulfillment of contractual rights and obligations, the provision of our products and services, and the performance of necessary tasks related to the above.
   • Personal information concerning employees (subject to disclosure)
     • This information will be used to determine placement, salary, and other terms of employment.
     • It will be used for career development and human resource training.
     • It will be used for performance evaluations, etc.
     • This information will be used for procedures based on tax, social insurance, and other related laws and regulations.
     • This information will be used for providing employee benefits.
     • Health checkup results will be used for health management and public health purposes.
     • This information will be used for the maintenance, management, and operation of information systems.
     • It will be used for disseminating information and contacting you regarding business, products, and services.
     • It will be used for securing orders from client companies.
     • It will also be used for other labor management and business operation management purposes.
   • Personal information of former employees (subject to disclosure)
     • This is for use in internal retirement procedures.
     • This will be used for contacting former employees regarding retirement procedures.
     • This information will be used for procedures based on tax, social insurance, and other related laws and regulations.
2. Purpose of use of personal information that does not fall under retained personal data
   • Personal information of developers from partner companies, etc.
     • This information will be used for acquiring system development projects.
     • This information will be used for management tasks in system development projects.
     • This information will be used for contacting developers in system development projects.

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■ Procedures for Responding to Requests for Disclosure, etc., of Personal Information[This]

Please download and print the prescribed "Personal Information Disclosure Request Form" (hereinafter "Request Form") from the link below, and mail the Request Form and identification documents to our Personal Information Inquiry Desk. If you are unable to download the Request Form, we will mail it to you, so please contact our Personal Information Inquiry Desk.

Request for Disclosure of Personal Information, etc.

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■ Measures Taken for the Secure Management of Personal Information

At our company, in order to handle personal information appropriately, we have established a personal information protection policy and regulations for handling personal information based on relevant laws and guidelines, and we implement the following safety management measures to strictly manage and prevent leakage, loss, or damage.

• Organizational safety management measures
  We clarify responsibilities regarding the handling of personal information, operate in accordance with the rules regarding the handling of personal data, and establish means to confirm the status of personal data handling and a system to respond to incidents such as leaks, and implement measures to understand the handling status and review safety management measures.
• Personnel safety management measures
  In addition to providing new employees with training on handling personal information upon joining the company and conducting regular training, we have stipulated matters concerning confidentiality of personal information in the employment regulations.
• Physical Security Measures
  In areas where personal data is handled, we implement measures to manage employee access and restrict the equipment brought in, and prevent unauthorized persons from viewing personal data. We also take measures to prevent theft or loss of equipment, electronic media, and documents that handle personal information.
• Technical security management measures
  Access control is implemented regarding the use of information systems, and the scope of responsible employees and the personal information databases handled are limited.

In addition to the above, when handling personal data owned by our company in a foreign country, we will understand the personal data protection system of that country and take necessary and appropriate measures for the secure management of personal data.

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Contact Us

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■ Personal Information Inquiry Contact

Personal Information Protection Manager: Yoshiaki Ito, Management Headquarters
TEL：03-3590-9741

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■ Contact for Complaints and Grievances

Certified Personal Information Protection Organization Secretariat
Postal code106-0032
Roppongi First Building, 12F, Roppongi, Minato-ku, Tokyo 1-9-9
TEL: 03-5860-7565 0120-700-779 (This is not the contact number for inquiries about our products and services)

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